OCLM Software - Video Help Guides & Tutorials

Help Guides

User Management Help Guide

Learn how to invite users, assign roles (Administrator or Member), and configure read or read/write permissions per feature so fellow brothers can collaborate on congregation scheduling with the right level of access. The guide also shows how to invite congregation publishers to the Publisher Portal so they can view their Midweek Meeting, Weekend Meeting, and Custom Schedule assignments, manage their own contact details, and stay informed – all under your existing subscription, with secure invitations and Google or Microsoft sign-in (MFA supported).

View the full help guide · Watch on YouTube

Custom Schedules Help Guide

Learn how to create and manage any congregation schedule you need – Attendants, Audio/Video (Sound, Stage, Microphones), Cleaning, Lawn Maintenance, Snow, Meals (LDC Construction, Pioneer School, Elder School), Security, Parking, Public Witnessing Carts, and other schedules. The guide walks through setting up parts, assigning publishers, handling rotations, and publishing the finished schedule so everyone knows their assignments.

View the full help guide · Watch on YouTube

Midweek Meeting (Life & Ministry)

Step-by-step tutorials for setting up and running the Life and Ministry Meeting schedule.

Virtual Tour of OCLM Complete overview of OCLM features including navigation, scheduling tools, and congregation settings. The perfect starting point for new users. Watch on YouTube

1. How to Import Your Data Step-by-step guide to importing existing congregation data, students, and schedules into OCLM. Covers file formats, data mapping, and troubleshooting common import issues. Watch on YouTube

2. Setting Up Your Congregation Configure congregation settings including meeting times, elder and student assignments, and basic congregation information for proper scheduling. Watch on YouTube

3. Editing Your Settings Customise OCLM software preferences including notification settings, email templates, and other configurations to match your congregation's needs. Watch on YouTube

4. Creating a Joint Account Set up shared access accounts, manage permissions, and coordinate scheduling across multiple brothers. Watch on YouTube

5. Creating & Editing Students Add new students for Life and Ministry Meeting assignments, edit student information, set availability, track progress, and manage assignments and qualifications. Watch on YouTube

6. Setting Up Schedules Create and manage Life and Ministry Meeting schedules, assign students to parts, handle substitutions, and generate automated schedules with conflict resolution. Watch on YouTube

7. Printouts Generate and customise printouts including student assignment slips, meeting schedules, progress reports, and full congregation schedules. Watch on YouTube

8a. Sending Assignments / Talk Slips Send assignment notifications and talk slips to students via Email, Text, or WhatsApp. Customise notification templates for streamlined communication. Watch on YouTube

8b. Sending Reminders / Editing Templates Set up reminders, customise templates for different communication types, and manage notifications for assignments and meetings. Watch on YouTube

9. Transferring a Subscription Transfer OCLM software subscriptions between users, manage account ownership changes, and ensure continuous access to scheduling. Watch on YouTube

Weekend Meeting

Public talk scheduling, visiting speakers, hospitality, and Watchtower coordination.

1. Getting Started (Settings, Local Brothers, Visiting Speakers, Hospitality) Comprehensive setup tutorial covering initial configuration, congregation settings, adding brothers with their qualifications and availability, creating visiting speakers with contact information, and setting up hospitality. Watch on YouTube

2. Setting Up Schedules Auto-assign algorithms for balanced brother assignments, manual overrides, coordinating speakers with Watchtower conductors, handling special weeks (Circuit Overseer visits, assemblies, memorial), and organising talk outline assignments. Watch on YouTube

3. Printouts and Sending Messages Create high-quality Word and PDF schedule printouts, customise notification templates, and send automated reminders via email, WhatsApp, and SMS to local brothers, visiting speakers, and hospitality. Watch on YouTube

General Tips

View Help Guides with Translated Subtitles Learn how to enable YouTube's automatic subtitle translation to view OCLM video guides in your preferred language. Watch on YouTube