Frequently Asked Questions about the OCLM Software L&M Scheduler Web App

About OCLM Web Software and Virtual Tour
Please learn more about OCLM Web Software by viewing the OCLM software virtual tour on our home page.

  More About Us
We are brothers in good standing in the congregation. For over 6 years we have offered the Online Web OCLM Scheduler Software for the Life & Ministry meeting. For 10 years before this software, we provided the TMS desktop scheduling software for the Theocratic Ministry School and the Our Christian Life and Ministry Meeting. Because of changes in technology, we have recently seen the need for a web based version in more languages. Thousands of brothers around the world have enjoyed using both of these software schedulers. We hope this web version will be useful to the brothers.


OCLM on MacIs the Our Christian Life and Ministry OCLM Web App L&M Meeting Scheduler for Mac, iPhone, iPad, iOS, Android, Linux, Windows, Chrome Book or Web?
The OCLM Web App L&M Meeting Scheduler runs on mobile devices, desktop computers and laptops (also Microsoft surface tablet and Google chrome book) with an up-to-date web browser such as Chrome, Firefox, IE Internet Explorer, Edge, Safari etc.

  Is this website/database secure?
The security of this site is of utmost priority! We have a 256-bit SSL certificate which is shown by the HTTPS:// web address and lock icon. SSL is a security technology that establishes an encrypted link between the website/webserver and browser/device. It encrypts or scrambles data to prevent tampering during transmission.
To login securely, we use Microsoft / Google secure sign-in authentication system. They keep your login, password and credentials safe. We never see or store your password, since the login process is done on their site.
This website and database are hosted by one of the largest cloud hosting providers that is also trusted by many banks and large companies. View More Security Details. The database data, logs and backups are encrypted on their servers with regular backups made of the database. You can make backups of your data to restore at any time.

We have updated our Terms of Service and Privacy Policy to meet the European Union GDPR data privacy laws.


 What Data is Stored Online? Is this software compliant with SFLA direction?
To use our software and schedule, all you need is a participant's name and what parts they are able to do. There is no option to record publisher's addresses/baptism date/family members/date of birth or other sensitive/confidential data. Our goal is to make this software as useful as possible while storing the bare minimum of personal information.
According to your countries specific direction (sfla) and data protection laws, you can also include an email or phone number if you would like to send slips/assignment/reminder messages to ones in your congregation. If you don't want to record any email addresses or phone numbers you can easily download assignment slips to your device, then print or send with your own personal email.


 Can I store my Data completely offline?
If you do not wish your data to be stored anywhere online, when you complete your scheduling session simply click the backup button to back up your data and then click save to store the backup on your local computer or USB drive. After your backup is saved, then click the delete button to remove the data from the database.

The next time you want to use the software, simply click on the import button and select the backup zip file. This way your data will be stored locally on your computer and only be on the cloud encrypted database temporarily while you are using the software, and will not be stored permanently online.


 Schedule Data Retention
Schedule data (scheduled weeks and associated talk history) that is older than 3 years will be automatically deleted. Your personal and customer data will automatically be deleted 3 months after your account has expired. You can refer to the Terms of Service and Privacy Policy pages regarding retention periods for your personal and customer data.


How do I setup a Joint Account
First, you will need to set up a new free 30 day trial using an email address both you and the other brother can access. Email us when that has been completed and we will transfer your subscription time to the new account. For an overview of this process please watch setting up a joint account (Video Guide 4).


How do I install the Web Version?
You do not need to download or install this internet web version. All that you need is an up-to-date web browser like Google Chrome. Then register/login on this website.


Can I import my data from majestic software khs, New World Scheduler, NW Scheduler, jw scheduler or tmsware clm explorer?
Yes, please use the csv provided templates (click on the data tab, then click on the csv file import button) and fill the template with the data to import from other software programs.

Also see Video Guide 1: How to Import Your Data to import from CSV files.

 Import from the CSV template file doesn't work?
Please double check the data is correct. For example, the Student Id column has a numeric value. If that does not work, please send us an email info@oclmsoftware.com with any error message and the import files. Please look at our video help guide tutorials on our website for more information on how to enter new students manually.

 How to fill and format the data into the import templates
A Comma-separated values (CSV) file is a delimited text file that uses a comma to separate values. Each line of the file is a data record.
You can use Excel or another program to add your data and save as CSV. Keep the first row in the table as this is the column names header.

For the Students.csv:
For Student Id: Add a unique number to identify the student.
For Gender possible values are: Male, Female
For Classroom possible values are: All, Main Only, Aux. Only
For Columns Chairman to Active possible values are: Y, N
Download Students.csv File Filled Example

For the TalkHistory.csv:
For Student Id: Add a unique number to identify the student (matching the same Student Id number in Students.csv).
Talk Date: mm/dd/yyyy format e.g. 12/31/2023
For Classroom possible values are: Main, Aux
Talk Type possible values are: Chairman, Prayer, Treasures, Gems, Reading, Initial, Initial Ast, RV, RV Ast, BS, BS Ast, Talk, Other, Other Ast, Living, Living By Elder, CBS, CBS Reader, Discussion Video
Download TalkHistory.csv File Filled Example

Also see Video Guide 1: How to Import Your Data to import from CSV files.


How does OCLM Life and Ministry Meeting Scheduler Software compare vs. other scheduler apps
Please see our comparison page that highlights the features of OCLM L&M meeting scheduling software.


Can I import my data from other clm software like tmsware clm explorer or jw scheduler New World Scheduler NW Scheduler app or Majestic software khs?
Perhaps you were using another meeting scheduling software program such as: tswin wintm, majestic software khs for mac and windows, tswintm, jw scheduler app, New World Scheduler app, NW Scheduler app, theocbase for iphone, ipad or android, versions of tms explorer tmsware clmware, tmse mobile, jw clm, publictalksoftware meeting schedule assistant, assignation helper meeting schedule assistant, keep life simple tms for mac, theocratic software or another theocratic ministry school kingdom hall scheduler program and want to import that data into OCLM Software Web version. Since there are many different versions and editions of other meeting scheduling software programs, importing using a standared csv (comma seperated value) file format allows for imports from various clm scheduling software.

 What are MS Word Printouts best viewed in?
Since a Microsoft Word document generated for printouts, .docx files are best viewed with a MS Word desktop application for Windows or Mac OSX or in the MS Word app for your mobile device.

Here are links to the MS Word app:

MS Word App for iPhone/iPad

MS Word App for Android Mobile Devices

MS Word App for Microsoft Mobile Devices

It's best to use MS Word or the MS Word Mobile App for the Word printouts, since it shows the printouts the way they were intended. For example, the iPhone or iPad doesn’t properly show the checkbox symbol with its built-in Word previewer for the S-89 slips, but the MS Word app properly shows the checkboxes.

If you are looking for alternative options instead of MS Word for your desktop computer or mobile, please Google: "what are the best free microsoft word alternatives".

We also have the slips and Schedule (for the info board) available in pdf and editable pdf format.


I don't have MS Word, how can I view and edit the printouts?
The slips and Schedule (for the info board) can be viewed and printed as pdf and editable pdf. You could download the free Adobe Acrobat Reader software for Windows, Mac OS and Android devices or download another PDF reader to print and edit the OCLM Slips and Schedule PDF documents.

On a phone or mobile device you could download and use the free MS Word app. More details about the MS Word app in the previous FAQ question: "What are MS Word Printouts best viewed in?".

For desktop computers, if you don't have MS Word, perhaps using an online solution like Google Docs could be used to view the MS Word printouts. We also now have the slips available in pdf format.

Google Docs

Chrome Office extension.

At the time of writing this FAQ it said ... "View and edit Microsoft Word, Excel, and PowerPoint files -- without needing Office installed on your computer. Once the extension is installed, Office files that you drag into Chrome, open in Gmail, Google Drive, and more, will be opened in Docs, Sheets, and Slides for viewing and editing. You can save each file back to its original Office format, or convert it to Docs, Sheets, or Slides to unlock more features, like inviting others to edit with you, commenting, chat, and more."


Is there the ability to update 'Subscription Membership' from one Gmail account to another Gmail account (for paid subscribers) without requiring a data export/import?
To switch account emails from one email to another email, ensure the new email address has a 30 day free OCLM account. Then contact us to switch the paid membership to the new email. You can backup the data from the original account and restore the data into the new account. Please follow these instructions to transfer the student data.


Is it possible make a note of a substitute speaker?
Yes. On the student's history page (viewed by going to the students page and clicking the "History" link of the student), you can add a note in the Notes column saying they were a substitute speaker.


How do I get the L&M information? Why is the L&M information not available?
Please click on the "Get Schedule Data" button on the schedules page. Also, new unscheduled weeks may show on other pages such as on pages 2,3,4 etc. You may want to click on the "View All Schedule Weeks" link at the bottom of the grid on the schedule page to see all the schedule weeks on one page.
You also may want to hide old weeks using the "Hide Schedule Weeks" button at the top of the schedules page.


I can access the website on my Desktop, iPhone and iPad but cannot access it on my Samsung Galaxy Note?
Make sure your phone/device has the correct date and time as well. If it doesn’t this may make the phone think that you are trying to connect to an unsecured website thus preventing the connection. Please try to update your Google Chrome for Android app to the newest version on your android phone. Turn your phone off and on again. After, try to login to Gmail or Hotmail/Live/Outlook first. Check if you are able to login to your email before logging into this website. Also you could try using another up-to-date web browser such as the Android browser or the Mozilla Firefox for Android browser or others. Try downloading or updating those internet browsers to see if they work correctly. Also, update to the latest version of the Android Operating System.
Similar steps could be applied for iOS devices such as iPhone or iPad. Make sure you are using an update-to-date web browser, and up-to-date iOS operating system version.


I can't login to OCLM?
You may need to logout and log back in again.
Please logout of oclmsoftware.com (the account button down arrow and select logout).
Please also logout of google. Go to gmail (if you login is with a gmail account) and logout.
The login is case-sensitive.
If you are still experiencing an issue, please try logging in on another device or another browser. Its best viewed with google chrome browser. Make sure you have an up-to-date browser. Older browsers will not work with oclm.


Why do you use Microsoft or Google for the login process? How do I reset my password? The official login process that Microsoft and Google provide are very secure. If you are having difficulty remembering your password, you may need to reset your password. To reset your password, Microsoft and Google provide that service on their respective websites.


What languages does the OCLM software Web App Support?
Currently the OCLM Web Software Program has been translated into English, Spanish, Portuguese, Brazilian Portuguese, Italian, French, German, Haitian Creole, Tagalog and ASL American Sign Language. Please note: all printouts can be edited in MS Word to allow for translation into another language.


How do I change languages and where is the schedule information for that language?
On the Settings page, change the print language to your desired OCLM supported language. Then when you click the 'Get Schedule Data' on the Schedules page, the schedule data will import in that OCLM supported language and the printouts will be in that OCLM supported language. If you had the print language as English and already clicked the 'Get Schedule Data' button, you could delete those (unscheduled) English weeks on the schedules page and then click the 'Get Schedule Data' button to import the current schedule weeks in your OCLM supported language.


Will ASL workbook material work with the OCLM software program?
Currently we support ASL (English). The automated workbook will import as ASL English. If additional manual schedule changes are needed, all printouts are displayed in MS Word (or similar Word program), and some printouts in editable PDF, prior to printing, this allows for modification of any info, such as source material and other edits.


Activation KeyMay I tryout and Test the Software?
Yes, there is a free 30-day trial available. This will allow for testing out the software before buying a $19 USD one year subscription.
If you would like to buy a one year subscription, after registering/logging in please click on the Account menu item and select Renew/Add Time.


I see no vertical scroll bars?
Make sure the web browser window is maximized. Then the scroll bars will appear if needed. Scroll bars might not be needed if the content fits in the browser window.

Save or Open File window popup box not appearing?
Perhaps the popup box is hidden behind other browser popups or programs running. Maybe close and then open the browser and try again. If it's still not showing, try to minimize the browser to see if the window appears. Or use the proper method to cycle through all open apps to find the correct app window.


Database locationDatabase Backups
On the Data page, click the backup button. This will create a backup zip containing an .sdf file that can be used to import/restore into the OCL Web App version at any time.


OCLM for three schoolsMore Than Two Schools?
OCLM is designed for the majority of congregations and most only have one or two schools. The printouts are designed for one or two schools. Thus there is currently no support for three schools.


OCLM backup locationError Encountered
If there is an error, please click on the Feedback button in the menu bar and report the error. We will work on a fix as soon as possible.


Where is the C.O. Service Talk when I choose C.O. as type of week on the schedules page?
Since the Service Talk is an unchangeable talk on the CO visit week, we did not add that to the Schedule page or the Schedule Week (students view) page thus cannot be edited/deleted or even inserted on another week.
When you print the schedule or chairman's outline, the adjusted schedule will show the Service Talk and assign the part to the CO. The CO will also select the closing song to match his talk. Also the schedule will say beside the closing song (C.O. to Select).


I have a Problem Printing - I cannot Print
The OCLM Web App does not send any information directly to the Printer. It first generates the schedule, worksheet, chairman's outline and slip printouts as a Word Document Download. After downloading, use your Word document editor on your computer or device to view (edit if your device allows) and print.
If the information is displaying correctly in your Word editor, but you cannot send this information to the printer, please make sure your printer is on and connected to your computer. Please refer to your printer's documentation and have the correct printer driver installed.


How do I print out a slip filling the entire page
The official s-89 slips one per page are only the regular size of the slip.

However, you can scale/zoom the MS Word .docx slips to fill the page by following these instructions:

After printing/saving the "Slips (one per page)" on the schedules page in OCLM web. Open the filled downloaded slips .docx file ... then select file -> save as ... and save as a .pdf document.

Then open that saved pdf file and then ... file -> print ... in the print dialog box ... select custom scale and enter 180% (or around that percentage) and select portrait, and then print. The slips will now be full sheet size.


I cannot view the OCLM Web Software App Correctly. What are the requirements?
There are many devices and computers, however, if these devices have an up-to-date web browser, it will most likely run the OCLM software program properly. It is best viewed in the Google Chrome Browser.


Where can I go to see The Life and Ministry Meeting Workbook?
Please go to the official website: Our Christian Life and Ministry—Meeting Workbook (MWB)
The Life and Ministry Meeting Workbook provides schedule and study material for the weekly mid-week meetings of Jehovah's Witnesses.


How can I export to Excel?
At this time we don't have an excel export. However, you could try the Reports feature. After logging in, click on the reports link in the top menu. Then click on the 'All student history report for the last 6 months' button. That will display all students and their recent talk history. You can highlight and copy all info in the grid and paste it into excel. Also you could do the same on the student’s page. Click on View all students link at the bottom of the page. Then select to highlight all rows in the grid and copy and paste into excel (however the checkmark icon might not copy). You could also do a screen capture image or printout. To Print, in the internet browser, right click on the page and select print (you could also select Destination as ‘Save to PDF’, and in more settings, set the scale to 50%. This will show the whole grid and all checkmarks). Most other life and ministry meeting kingdom hall scheduling software cannot do a straight import so manual entry is required if moving to another clam scheduling software.
If a new brother is taking on the assignment as L&M overseer, the new brother could sign up for a 30 day free trial. Then import the OCLM zip data backup. Then they could refer to and copy the data as they setup different software. Any remaining subscription time your existing account had can be transferred to his new account.


 Limited Financial Means Option
For brothers that live in countries like South America, Africa etc. and/or brothers that have limited means that feel $19 USD would be too difficult you have the option of a $9 USD subscription.


Why is there a charge?
Please be aware that we incur a substantial charge for this website/database hosting/ssl certificate/domain etc, as well as the significant time and resources that went into creating and maintaining this web app software program.


Where do we make a payment for the one year subscription? How do I add more subscription time? How do I renew my Subscription?

After logging in to oclm, click the account button, and then click the button Add More Time. Also the account button has a down arrow, that shows a drop down menu. On the menu, select Renew/Add Time option. Then click the subscribe now button.


What forms of payment do you accept?
We accept PayPal, Visa, MasterCard, Discover, American Express and any other forms of payment accepted by PayPal.com.


How will the charge appear on my Paypal account or on my Credit Card Statement?
OCLMSOFTWRE


What if I have a question about a charge on my account?
Please contact us at: info@oclmsoftware.com and include your name, email address and charge amount. We will contact you as soon as possible. We use a third party to process transactions (PayPal.com) and therefore do not have access to all the specifics regarding the transaction. You may need to contact PayPal.com or your financial institution for particular details. However, please contact us first so we can try to help.


Why is my credit card/account being declined?
We use a third party to process transactions (PayPal.com) and therefore do not have access to the specifics that caused your transaction to decline. Please contact your financial institution for an explanation, or try an alternate form of payment.


What is your refund policy?
OCLMSOFTWARE.com does not issue credits or refunds in the event of a cancellation, non use or non activation.


Are my credit card transactions safe?
We use a third party to process transactions (PayPal.com). The transaction conducted on PayPal.com uses SSL (Secure Socket Layer) designated by a pad lock icon displayed in your browser window. SSL encrypts the transmissions in such a way that only the two parties involved in the transaction (You and PayPal) can read the information.


Do I need a Paypal account to pay by credit card?
No. You can also purchase by credit card even if you don't have a PayPal account. On the PayPal page, look for the text:
Don't have a PayPal account?
Use your credit card or bank account (where available). Continue link.
When you click on the Continue link, you can use a credit card instead of a Paypal account.
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