Learn More About OCLM User Management & Multi-User Collaboration Features
Watch the User Management Help Guide
OCLM Software User Management Help Guide
Learn how to invite users, assign roles, and configure permissions so fellow brothers can collaborate on congregation scheduling with the right level of access. Also invite congregation publishers to access the publisher portal to see their scheduled assignments.
Share Your Account — One Subscription for Everyone
- No Extra Cost: Only the account owner needs a paid subscription. Invite fellow brothers to access the congregation's scheduling data at no additional charge — everyone shares one subscription.
- Up to 350 Users: Each account supports up to 350 users, including active members and pending invitations — more than enough for any congregation's needs.
- Seamless Collaboration: Multiple brothers can work on schedules simultaneously from any device with a modern web browser — desktop, tablet, or smartphone.
Role-Based Access Control
- Three Distinct Roles: Assign each user the right level of access — Owner (full control & subscription), Administrator (elevated privileges with full feature access), or Member (specific permissions only).
- Granular Feature Permissions: Control exactly what each Member can access. Set None, Read, or Read/Write access for Midweek Schedules, Weekend Meeting, Custom Schedules, Publisher Portal and User Management independently.
- Hierarchical Management: Owners manage everyone, Administrators manage Members, and Members with User Management permission can invite other Members — keeping tight control over who has elevated access.
Simple & Secure Invitation System
- Easy Email Invitations: Invite users in seconds — enter their email, name, and role, then send a unique invitation link. A convenient mailto link and copyable email content are provided for flexible delivery.
- Security Code Verification: Every invitation requires a 4-6 character security code that you share separately (via text, phone, or in person) for an extra layer of protection.
- Automatic Expiry: Invitations expire after 7 days for security. Easily resend or cancel pending invitations from the User Management dashboard.
- Google & Microsoft Sign-In: Invited users sign in with their existing Google or Microsoft account (with Multi-Factor Authentication security if enabled) — no new passwords to remember.
Granular Feature Permissions
- Midweek Schedules: Control access to Life and Ministry meeting schedules, student assignments, and related data with Read or Read/Write permissions.
- Weekend Meeting: Manage who can view or edit Public Talk schedules, Watchtower studies, visiting speakers, and hospitality arrangements.
- Custom Schedules: Set access for custom scheduling features like cleaning rotations, attendant assignments, and other congregation needs.
- User Management: Decide who can invite, edit, and remove users — keeping administrative control in the right hands.
- Publisher Portal: Allow congregation publishers to view their assignments and update their profile.
Powerful Management Dashboard
- User Overview: See all active users at a glance — their roles, permissions, and status from a single, clean dashboard.
- Edit Permissions Anytime: Quickly update a user's role or feature permissions as responsibilities change within the congregation.
- Pending Invitation Tracking: Monitor outstanding invitations, resend reminders, or cancel invitations that are no longer needed.
- Remove & Re-Invite: Easily remove users who no longer need access. They can be re-invited later if needed — all congregation data stays safe.
Account Ownership Transfer
- Smooth Transitions: When responsibilities change (e.g., a brother moves to another congregation), account ownership and the subscription can be transferred to another active user.
- Data Continuity: All congregation scheduling data remains unchanged and fully accessible after an ownership transfer — no data loss, no disruption.
- Previous Owner Retained: After a transfer, the previous owner becomes a Member with full Read/Write permissions, ensuring continued access if needed.
Built-In Security & Privacy
- Two-Factor Invitations: Unique invitation links combined with separate security codes ensure only the intended person can accept an invitation.
- Permission Boundaries: Users can only manage those at their level or below — Members cannot modify Administrators, and only the Owner can promote users to Administrator.
- Instant Access Revocation: When a user is removed, their access is revoked immediately — no waiting, no lingering access.
Why Choose OCLM User Management?
Designed for effortless congregation collaboration:
- One Subscription: Share access at no extra cost
- Up to 350 Users: More than enough for any congregation
- Role-Based Roles: Owner, Administrator, Member
- Granular Permissions: Control feature access per user
- Secure Invitations: Email link + security code
- Ownership Transfer: Smooth responsibility handoff
Experience OCLM User Management Today
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